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School Board Meeting Recap 6/21/23

The Ball-Chatham Board of Education met for its regularly scheduled meeting at the District Office in Chatham, IL on Wednesday, June 21, 2023.

The following is a summation of the items discussed and those that were approved, as well as links to those items in the Board packet.


COMMUNICATIONS

Recognition of State Finalists in Track and Soccer

Congratulations to the GMS and GHS students who qualified or placed at a state competition this spring.


Recognition of CACC Second Semester Students of the Month

Congratulations to the CACC Students of the Month from January through April.


One Cent County Sales Tax Presentation

Dr. Lamon provided an overview of the One Cent Country Sales tax. She shared the history of the tax and how the district has spent the funds for the past three years. In addition, she shared the proposed projects for FY24 (July 1, 2023- June 30, 2024) and FY 25 (July 1, 2024- June 30, 2025)


A copy of the presentation is available from this link.


BUDGET HEARING

Budget Hearing for FY2022 Budget Amendments


Charlotte Montgomery, BCSD Chief Business Officer, fielded one question about the amended budget and explained that the amendment is a process in which the district can make changes to the original budget that was approved in September 2022 to reflect how funds were spent. A budget is a proposal to spend funds and there are events and emergencies that shift how funds are spent.


Approve FY2023 Amended Budget


The amended budget was approved by a unanimous vote by Calderon, Murphy, Phipps, Rediger, Bryant and Saunders.



CONSENT ITEMS


The following items were approved by one consent vote:


Minutes of Regular Board Meeting, May 31, 2023

Minutes of Facilities and Grounds Committee Meeting, June 7, 2023

Treasurer/Financial Report

School District Accounts Payable

School Activity Account Reports

FOIA Requests

Second Reading of PRESS Policies


PERSONNEL CONSENT AGENDA ITEMS

Starting this month, Board Docs has a new streamlined look. Categories have been established in the personnel consent area to make information more accessible. Click each link to see the items approved.


Retirements - none

Leaves of Absence - none


Administrative Contracts 2023/24

A few administrative contracts had some errors that needed to be corrected from the May meeting.The corrections did not pertain to salary. The corrections were related to a change in language from TRS to IMFR and a correction in the number of sick days (Wheeler).



NEW BUSINESS

Paper Bid Results

The paper bid was awarded to Contract Paper Group, inc. at $33.10 per case.


New District Office Project

Dr. Lamon gave a presentation on the benefits of renovating and moving to the new district office, formerly the WSEC PBS Station. The presentation can be obtained in this link.


BCSD Fire and Burglar Alarm Systems

Thompson Electronics was awarded the district's Fire and Burglar alarm contract. The contract is for three (3) years beginning July 1, 2023, and ending June 30, 2026, and includes all district facilities. The recommendation is based on the bid amount of $5,760 per year for monitoring and $6,510 per year for inspections and testing. The vendor has verified through the RFP process that they possess adequate staffing and equipment to professionally maintain the district's fire and security systems.


Non-ESP Raises

ESP staff members who are not members of the union were given a 4% raise.


Raises for School Safety Officers

The base salary of the SSO staff was adjusted to $25.00 per hour. Staff members already over the new base were given a 4% raise.


COMMUNICATIONS

Future Board Meeting Dates / Dates for 2023/24SY


  • July 12, 2023 - 4:00 PM - Facilities and Grounds Committee Meeting at District Office

  • July 18, 2023 - 4:00 PM - Finance Committee Meeting at District Office

  • July 26, 2023 - 5:15 PM Closed Session and 6:30 PM Regular Board Meeting at District Office

Citizens - Opportunity for Visitors to Address the School Board Concerning Any Topic

Julie McAllister spoke in favor of the new BoardDocs design.


ADJOURNMENT

-A link to the entire Board packet can be found here.

-The full meeting video is on the BCSD Youtube channel.

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